General Rules of the West Michigan Livestock Council
Approved February 1, 2012
1. Entries in the Western Michigan Fair Market Animal Sale will be limited to 4-H clubs, Farm Bureau 4 Korner Kids or FFA Chapters of Mason County.
2. Youth members may participate in the Market Sale project from the age of 5 years old (to sell must have shown one year prior) through the calendar year in which he/she attains the age of 19.
3. The age of West Michigan Livestock Council member selling market beef is 10 years old by January 1 (of the current fair year).
4. The parents or legal guardians of the members must sign a parent permission slip and turn into the West Michigan Livestock Council one meeting prior to ear tagging market animals for sale. The West Michigan Livestock Council mailing address is PO Box 22, Scottville MI 49454. No parent permission slip means you will not be allowed to tag.
5. Members must be in the large animal livestock project area 1 year before participating in a market sale project.
6. The monthly West Michigan Livestock Council meeting will be held the first Wednesday of each month at 7:00 p.m.
7. Meeting attendance is fair to fair.
8. Those participating in the market sale project must attend one work bee at the fairgrounds with a minimum of two (2) hours, or the 5% commission will be doubled.
9. If West Michigan Livestock Council member does not attend three required meetings by fair, they will be unable to sell an animal. All special exceptions will be dealt with on an individual basis by the Executive Board, no later than the July meeting.
Exhibiting and Selling at Fair
10. Members must be present to sell their own animals. If a West Michigan Livestock Council Member has an injury or illness, or college bound, another West Michigan Livestock Council Member may show the market animal in the market class and in the sale ring only.
11. Any animals doctored in any way, artificially, improperly or unfairly prepared or tampered with before
coming into the judging arena will be disqualified.
12. It will be highly recommended that all West Michigan Livestock Council Member exhibit their animal
in a showmanship class.
13. At the close of fair, all pens must be cleaned and inspected by the 4-H leader. If pens are not cleaned,
the fair board will be notified.
14. All market animals will cross the same scale at the time of tagging and fair weigh-in.
15. There will be 3 people present at the scales for all weigh-ins for all species.
16. Each member will be allowed to sell one specie of livestock (ex: 1 steer, 1 lamb, 1 hog) in
the sale. The West Michigan Livestock Council may allow the sale of additional lambs
and hogs. All market animals must meet health requirements are stated in the fair book.
17. All three specie of livestock (2 steers, 2 lambs, 2 hogs or a combination of any 2) must
be ear tagged by the appropriate dates. If more than one specie has been ear tagged, the decision of which animal to sell will be made at the time of weigh-in. West Michigan Livestock Council Member must indicate to those weighing animals in, which animal is their sale animal.
a. There will no transferring of tagged market animals to another West Michigan Livestock Council Member.
b. The second tagged market animal must be shown in the extra tagged market
c. Family Tagging- Animals will be tagged as a family and may be used for any child in that family that was listed on the parent permission slip that was signed (by parents or legal guardian). Example:Three siblings sell pigs. Family purchases five pigs. Three of those animals can be selected to be sold at fair at the time of weigh-in.
18. Hardship cases will be dealt with on an individual basis, by the West Michigan Livestock
Council Executive Committee.
19. Buyers names and addresses are to be submitted to the MSU Extension office no later than the July meeting. Two or more buyers per project animals must be contacted AND BUYER SIGNATURE MUST BE OBTAINED. ADDITIONAL 5% COMMISSION WILL BE DEDUCTED FROM ANIMAL'S MARKET SALE PRICE IF BUYER'S NAMES ARE NOT TURNED IN BY THE JULY MEETING.
20. To speed up the sale, numbers for the perspective buyers will be mailed with the buyer’s fair entrance
21. The sale order of livestock will be rotated every three years. (Hogs, steers, and lambs for the first sale. Second sale would be steers, lambs and hogs. Third year sale lambs, hogs and steers will be sold).
22. Grand Champion and Reserve Champion animals must be sold.
23. All animals sold, must be delivered by the member to the buyer’s choice within 7 days from the date of
the sale. No substitutes of sale are allowed without approval of the buyer.
24. Completed record books must be turned into the 4-H office by the next regular meeting following the fair. Failure to meet this requirement will result in an additional 5% penalty and will be added to commission charge.
25. Each member will be charged a 5% commission of their animal’s sale price, plus ½ cost of picture. The
commission will be used for the promotion and expenses of the sale.
Buyer Appreciation Banquet
26. Parents of the owners of the Grand & Reserve Champion of all market species are to plan the meal for
the Buyer’s Banquet. Chairperson will be selected from the six families. ALL MEMBERS MUST
27. BRING ASSIGNED FOOD AND SERVE ON DESIGNATED COMMITTEE. FAILURE TO DO EITHER
WOULD RESULT IN AN ADDITIONAL 5% COMMISSION THAT WILL BE DEDUCTED FROM THE
ANIMAL'S MARKET SALE PRICE.
28. Unless donated, all meat and paper products for the Buyer’s Banquet will be purchased by the parents
of the Grand & Reserve Champions and reimbursed by the West Michigan Livestock Council.
29 Judges selected for livestock classes at the fair will be recommended by the West Michigan Livestock
30. Plaques will be given every 5th year as a recognition to Market Sale Buyers, who have purchased 5-10-
15-20-25 (etc.) years. Plaques are to be awarded at the start of the sale. Separate plaques will be
presented to each business that purchased under different names.
31. When more than one buyer purchases an animal, each buyer will receive an 8 x 10 color picture.
32. Home-grown classes will be offered for beef, sheep and swine.
ANIMALS ENTERED IN THE SALE MUST MEET THE FOLLOWING REQUIREMENTS
A. Two steers may be tagged.
B. Must be owned by member and available for tagging the first Saturday of December.
C. De-horning and castration should be completed prior to tagging (knife castration is preferred.) Otherwise proof must be submitted in writing to the MSU Extension office 7 days following tagging.
D. Any steer weighing over 1450 pounds will be sold as a 1450 pound steer. Steers which fail to meet
minimum weight of 1000 pounds will not be sold. If member wishes to have the steer re-weighed, it must be done immediately following original weigh in of all steers.
E. There will be a mandatory check for steers with an option of one being at the May Beef Show and the other being four weeks (a weeknight) prior to the fair at the fairgrounds. If your steer does not pass one of those two checks, then you will be give a final check on the Sunday prior to fair week, before 4:00 p.m. If your steer does not pass the final check, you will be asked to remove the steer from the fairgrounds and you will not be allowed to show or sell it.
F. If there are 15 or more steers, class will be split into three weight divisions. A champion and reserve will be in each division, with an over-all champion and reserve. The judge will put them in sale order.
A. Must be barrows or gilts.
B. Must be owned by member and available for tagging by the third Saturday of April of the year of the sale.
C. Must weigh 220 lbs at fair. Hogs over 290 lbs will be sold as a 290 pound animal. If you want to reweigh your animal, it must be done immediately following weigh-in.
D. The market hogs will be split into six weight groups. A champion and reserve will be in each division with an over-all champion and reserve. The judge will put the champions in sale order.
A. Must be a wether or ewe. Wethers must be castrated by complete removal of testicles.
B. Must be owned by member and available for tagging 60 days prior to first day of fair.
C. Must weigh 100 pounds at fair. Any lamb weighing over 150 pounds will be sold as a 150 pound animal. If the West Michigan Livestock member wishes to have the lamb re-weighed at the time of fair it must be done immediately following original weigh-in.
D. Must be evenly shorn prior to fair.
E. The market lambs will be split into three weight groups if there is a minimum of 15 lambs. A champion and reserve will be in each division, with an over-all champion and reserve. The judge will put them in sale order.
Market Dairy Steer
Same as beef steers except weight recommendations have not been established at this time.
Junior Beef/Junior Dairy Beef
A. Calves must be born after January first of current year.
B. Can sell steers and heifers.
C. Must be 100% beef or dairy. No beef-dairy crosses.
D. Must be owned by member and available for tagging the first Saturday in June.
E. De-horning and castration must be completed prior to the start of fair.
F. Must be weaned and started on grain.
G. The animal must weigh 250lbs. minimum at time of weigh in or will not be able to sell the animal.
WEST MICHIGAN LIVESTOCK COUNCIL BY-LAWS
Approved May 4, 2011
The name of this Association shall be the West Michigan Livestock Council.
The object of this Association shall be to organize and promote beef cattle, dairy cattle, swine and sheep projects for the youth eligible to exhibit at the Western Michigan Fair. This shall include the promotion of both breeding and market animal projects. The animal projects and the market animal sale shall serve as educational activities for 4-H members, Mason County Farm Bureau Youth members and FFA members in the West Michigan Livestock Council area.
Section 1: There shall be two classes of members in this Association. These shall include Adult Members and Youth Members.
Section 2: The Adult Members shall include parents of youth members as defined in Article III, Section 3, plus leaders, one adult representative from each 4-H Club, 4 Korners Kids Club and FFA Chapter whose members are eligible to show at the Western Michigan Fair and which has a majority of its members participating in beef cattle, dairy cattle, swine or sheep projects. In addition, the Western Michigan Fair Board, the MSU Extension office, and The Mason County Farm Bureau shall each be entitled to have one Adult Member on the West Michigan Livestock Council.
Section 3: The Youth Members shall include all youngsters who are currently enrolled in a beef cattle, dairy cattle, swine or sheep project.
Section 4: The rights and privileges of the two classes of members shall be identical except: (1) That only Youth Members who are at least 13 years old and have attended at least four business meetings of the association, shall be eligible for election to the offices of President, Vice President, Recording Secretary, Corresponding Secretary and Treasurer Assistant. (2) That only Adults Members shall be eligible for election to the offices of President Advisor, Vice President, Recording Secretary Advisor, Corresponding Secretary Advisor and Treasurer.
Section 5: The Adult Members and their alternates shall be selected by the organization by whatever means is deemed suitable by the individual organizations.
Section 6: The West Michigan Livestock Council recognizes the exhibitor as the owner of the animal. The owner is the person to receive payment of proceeds, less commissions and pictures, from the animal.
Section 1: Officers of this Association shall be President, Vice President, Recording Secretary, Corresponding Secretary, Treasurer, President Advisor, Vice President Advisor, Recording Secretary Advisor, Corresponding Secretary Advisor, and Treasurer Advisor. These officers shall perform the duties prescribed by these by-laws and by the parliamentary authority adopted by the Association.
Section 2: The officers shall be elected by ballot to serve for one (1) year or until their successors are elected and their terms of office shall begin at the close of the meeting at which they are elected. The elections shall be held at the first regular meeting in November of each year.
Section 3: No member shall hold more than one (1) office at a time and no member shall serve more than two consecutive terms in the same office,except for the Treasurer position.
Section 4: The Executive Board shall consist of the President, Vice President, Recording Secretary, Corresponding Secretary, Treasurer, President Advisor, Vice President Advisor, Recording Secretary Advisor, and Corresponding Secretary Advisor..
Section 5: The Adult Advisors shall sit with youth officers during the meeting to advise and assist the Youth Officers in carrying out their duties.
Section 6: The two required signatures on the West Michigan Livestock Council checking and savings accounts will be the Treasurer and Treasurer Advisor.
Section 7: OFFICERS/ADVISORS OF THIS COUNCIL SHALL ATTEND A MINIMUM OF 75% OF THE REGULAR MONTHLY MEETINGS OR THE YOUTH'S/ADVISOR POSITION ON THE BOARD WILL BE TERMINATED.
Section 1: Six (6) members of the Association shall constitute a quorum.
Section 2: All meetings shall be open to all persons involved in, or interested in the beef cattle, dairy cattle, swine, sheep and llama projects.
Section 3: All persons attending meetings of the Association shall be eligible to make motions and to vote on all motions presented.
Section 4: Voting in the election of officers on amendments to the by-laws of the Association and where a secret ballot has been requested shall be limited to Adult Members and Youth Members as defined in Article III, Sections 2 & 3 (or their designated alternates).
Section 5: A secret ballot may be requested by an Adult Member or Youth Member as defined in Article III, Sections 2 & 3 (or their designated alternates) on any motion presented to the Association.
The rules contained in the current edition of “Robert’s Rules of Order, Newly Revised” shall govern the Association in all cases to which they are applicable and if they are not inconsistent with these by-laws and any special rules of order the Association may adopt.
Section 1: Should the West Michigan Livestock Council be dissolved for any reason all remaining finances and assets shall be fairly divided between the Mason County 4-H Advisory Council and the Mason County Farm Bureau.
Section 2: The West Michigan Livestock Council shall remain non-profit forever.
AMENDMENT OF BY-LAWS & RULES
Section 1: The by-laws can be amended at any regular meeting of the Association by a two-thirds vote, provided that the amendment has been submitted in writing at the previous regular meeting.
Section 2: Amendment or rule changes are to be made at one meeting, put into the minutes for everyone to read and then voted on at the next meeting.